Project Charter for Online Party
Purpose
To have fun and celebrate Grace’s birthday despite of the Pandemic. The purpose of this project is to plan, implement and evaluate a small birthday party. Grace hopes to donate her birthday fund to Red Cross.
SPECIFICATIONS
Date & Time : Date: September, 2020
Duration: 90~100 min
Location: Zoom
Breakdown
Greeting, Ice breaking ( 2 Truth 1 Lie game ) : 15 min .
Introduce Art project
Session led by J (~60 min- 75 min): introduce the tool, showing the master
Cake cutting (blessings, gratitude)
Closing
MILESTONE
Date
D-24: Create Guest List and text them to see if their availability
D-20: Send out the Evite Invite
D-15: Meeting with staff from S* to see their offer and to confirm the order quantity
D-7: Send out the detailed information to the confirmed guest
D-5: Follow-up email for the link and preparation
D-3: Text to confirm the delivery address
D-2: Pick up Toolkit for the delivery
D-1: Deliver kits and cake to guests
D-Day: Online Setting Test, Party
Day After: Sending out thank you email and survey
Resources
Personne & Procurement
Instructor experienced in guided Artwork session
Party sponsor to make key party decisions: time, budget
Party host family and guest and their family (optional)
Suppliers for party decoration, Sp*, cake
Any digital instructions to distribute to guests prior to the meeting
Project Risk
Technical: Connection, Video and Audio,
Schedule: Pick -up by Friday and delivery
Instruction: LOD for beginners to follow up
Privacy, Security: Agreement: Videotaping, social media sharing
Organizational: Online engagement, Challenges of following the instructions