Project Charter for Online Party

Written By Madeleine, PMP
Photo from Unsplash

Photo from Unsplash

Purpose

To have fun and celebrate Grace’s birthday despite of the Pandemic. The purpose of this project is to plan, implement and evaluate a small birthday party. Grace hopes to donate her birthday fund to Red Cross.

SPECIFICATIONS

  • Date & Time : Date: September, 2020

  • Duration:  90~100 min

  • Location: Zoom

  • Breakdown

  • Greeting, Ice breaking ( 2 Truth 1 Lie game ) : 15 min .

  • Introduce Art project 

  • Session led by J (~60 min- 75 min): introduce the tool, showing the master

  • Cake cutting (blessings, gratitude)

  • Closing

MILESTONE

  • Date

    • D-24: Create Guest List and text them to see if their availability

    • D-20: Send out the Evite Invite

    • D-15: Meeting with staff from S* to see their offer and to confirm the order quantity

    • D-7: Send out the detailed information to the confirmed guest 

    • D-5: Follow-up email for the link and preparation

    • D-3: Text to confirm the delivery address 

    • D-2: Pick up Toolkit for the delivery

    • D-1: Deliver kits and cake to guests

    • D-Day: Online Setting Test, Party

    • Day After: Sending out thank you email and survey

Resources 

  • Personne & Procurement

  • Instructor experienced in guided Artwork session

  • Party sponsor to make key party decisions: time, budget

  • Party host family and guest and their family (optional)

  • Suppliers for party decoration, Sp*, cake 

  • Any digital instructions to distribute to guests prior to the meeting

Project Risk

  • Technical: Connection, Video and Audio, 

  • Schedule: Pick -up by Friday and delivery

  • Instruction: LOD for beginners to follow up

  • Privacy, Security: Agreement: Videotaping, social media sharing 

  • Organizational: Online engagement, Challenges of following the instructions


Madeleine, PMP
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